Oasis Systems

  • Senior Administrative Specialist

    Job Locations US-CO-Aurora
    Posted Date 3 weeks ago(11/29/2018 11:54 AM)
    Requisition Number
    2018-8083
  • Overview

    Provide administrative support to the Space and Missile Systems Center (SMC) Remote Sensing Systems Directorate (RS) RS Operations Support Division (RSC) at Buckley AFB, CO

    Qualifications

    • Bachelor degree, 8 years Space SPO experience can be substituted for Bachelor degree
    • Have 10 years direct relevant experience, and 6 years administrative support experience
    • Have the ability to communicate both orally and in writing with clarity and accuracy
    • Candidate must be able to obtain, and maintain, the proper personnel clearance (Secret) required for this position

    Responsibilities

    • Collect and consolidate briefing charts for the weekly Directorate Staff Meeting into a single presentation; distribute consolidated presentation to attendees in advance of the meeting; facilitate and administer the meetings to assure presentations fit within the time allotted; develop, distribute, obtain approval, and publish/archive meeting minutes; and document, distribute, track to closure, and archive action items. Create, deliver, and generate briefings, reports, correspondence, and /or files in direct support of programs.
    • Functions will include Director and Deputy Director’s schedule maintenance, briefing development support, travel management, answer/coordinate calls, forward messages, schedule meetings and conferences including those involving staff from outside the immediate office, reserving rooms for meetings; provide responses to routine queries, and coordinating signatures process support. Prepare, track, and file reports and various program office documents.
    • Within the Remote Sensing Systems Directorate electronic data environment (LiveLink, Sharepoint, or equivalent), the Contractor shall collect, store, and maintain action items; internal point papers, studies, and briefings presented to the Systems Program Office (SPO) Director. Develop and maintain computer based filing systems.
    • Develop and provide newcomer training to include process framework and coordinating with appropriate subject matter experts.
    • create, consolidate, and distribute Division program status documentation and metrics as required.
    • Facilitate Division’s management, staff meeting logistics, HR suspenses, awards and recognition, strategic planning off-sites, outreach meetings to develop/establish effective relationships with Division OPIR Stakeholders.
    • Collect and document requirements for accountable and non-accountable supplies and equipment; process requisitions; maintain stores of accountable and non-accountable supplies and equipment; and conduct inventories.
    • Prepare reports, papers and briefings; prepare correspondence; maintain appointment calendars and conference room schedules, schedule meetings and conferences including those involving staff from outside the immediate office; answer telephones, forward messages, and provide responses to routine queries; act as Travel Clerk and perform Defense Travel System functions on behalf of travelers IAW the Defense Travel Administrator’s Manual; assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses and responses; provide inputs and recommendations regarding administrative and office management processes and procedures; and prepare agendas, reports and briefings for staff meetings.
    • Implement and maintain Division-approved processes to receive, disseminate, coordinate, track, and respond to external tasks. Assess each request for technical/administrative content and applicability, identify and coordinate with the appropriate leads, and establish timelines to ensure an accurate and timely response to address each area in question.

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