Oasis Systems

  • Program Management-Central Purchasing

    Job Locations US-FL-Eglin AFB
    Posted Date 2 weeks ago(6/13/2018 4:07 PM)
    Requisition Number
    2018-7380
    Category
    Project Management
  • Overview

    Program Management directly provides advisory and assistance support for Air Force Research Laboratory Munitions Directorate (AFRL/RW) in all aspects of purchasing short of the Government responsibility of buying items, utilizing the RWITS Supply and Equipment Module for the procurement of Directorate supplies, equipment, and ADPE.

    Qualifications

    • Extensive prior AF experience
    • Secret Security Clearance Required
    • Superior attention-to-detail with several years of DoD Finance experience
    • Master’s degree and 10 years of experience.
    • Prefer prior AF experience with highly technical programs, working with scientists and engineers

     

     

    ADDITIONAL INFO:

    • Expertise in Microsoft Office Suite, especially Microsoft Excel, as well as various AF finance programs/databases
    • Expert skills in Microsoft Excel, maintaining multiple spreadsheets & tracking financial information
    • Excellent customer service experience and skills

    Responsibilities

    • Research all supply requests and coordinate with vendors for 3 different product divisions and all support divisions, and coordinate with vendors prior to GPC purchases to ensure they accept Government GPC tax exempt VISA.
    • Ensure all supporting documentation accompanies supply and equipment requests such as Sole Sources, Impact Letters, Cost Analysis Worksheets, Quotes, AF Form 3215, data related to, but not limited to, topics, proposals and SRs; hand carrying (as necessary) all documents to appropriate places such as LMCA, RWOC, RWK, or RWF for proper coordination.
    • Receiving and inventorying all team ordered supply and purchase deliveries from LMCA, delivering items to requestors
    • Ensuring all AF tracking data bases are updated; verifying monthly credit card purchases and funds availability; retrieving supply and equipment reports to ensure downloads reflect correct amounts and balance in RWITS; updating supply Excel expenditure database and RWITS database with actual purchase costs.
    • Using automated tools to retrieve supply and equipment reports to ensure downloads reflect correct amounts and balance in RWITS; tracking and maintaining supply expenditure budget; tracking procurement and shipping status of all supply orders.
    • Using AFWAY for purchase of all desktop and laptop computers; using RWITS to track ADPE orders and receipt for all delivered software packages; obtaining quotes, generate 1220s, and process orders through AFWAY for all RW Divisions
    • Preparing, submitting and tracking requirements for purchase of software, upgrades, maintenance, and software subscriptions.
    • Maintaining prior year purchase records for research and audit purposes.
    • Coordinating supply and equipment purchases for TDY/deployed personnel to expedite delivery to their overseas/deployed location.
    • Process FedEx requirements, to include assigning the appropriate Job Order Number (JONS), ensuring proper coordination and assisting with labeling of packages (roughly 8 requests per month
    • Assist the Training Manager in the process of building, coordinating funds and ordering training (roughly 5 times per month); creating ABSS documents and supply orders; and helping to resolve associated problems.
    • Manage the monthly report for Oasis purchasing team.

     

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