Oasis Systems

  • Program Management Support Specialist

    Job Locations US-FL-Eglin AFB
    Posted Date 1 month ago(5/23/2018 9:59 AM)
    Requisition Number
    2018-7325
  • Overview

    Provides advisory and assistance support to the Air Force Research Laboratory (AFRL/RW) Branch level offices at Eglin AFB, FL by managing non-personal administrative functions and providing office organization support.

     

    Qualifications

    • Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized
    • Maintain or ability to acquire Secret Security Clearance
    • Knowledge of AF instructions and operations
    • Professional experience in administrative duties & office organization

     

    ADDITIONAL INFO:

    • Prefer prior AF experience and/or experience in laboratory setting working with scientists and engineers
    • Prefer prior administrative experience, working with highly technical information
    • Bachelor’s degree with 3 years of experience

     

     

    Responsibilities

    • Provide advisory and assistance support to AFRL/RW Branch level offices by managing non-personal administrative functions and providing office organization support.
    • Be capable of identifying problems and recommending solutions with minimal supervision.
    • Have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management.
    • Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies.
    • Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling and preparation of meeting venue, recording and tracking action items, and performing venue security duties.
    • Provide management and maintenance support for office official bulletins, displays, and announcements.
    • Advise and assist in establishing and maintaining file plans for Government approval.
    • Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel.
    • Consolidate and prepare orders for processing, and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval. 
    • Advise and assist Division, Branch and AFRL/RW FOG staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.
    • Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences.
    • Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available.
    • Assist leadership contact other people to attend meetings in lieu of original participants when necessary.
    • Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
    • Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification.
    • Must be able to work independently in the execution of these requirements.
    • Coordinating/forwarding correspondence to appropriate offices and updating the correspondence tracking systems and suspense files.
    • Preparing documents in accordance with regulations and policies and in appropriate format
    • Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation.Ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.
    • At some Branch locations the contractor shall assist in monitoring the facility entrance gate, weather station notices, fire alarm status, man the entry control desk, and answer the Branch telephone.
    • Entry control desk duties include visitor log and visitor badge control, monitoring video security systems, coordinating delivery receipt and paging personnel.
    • At some Branch locations the contractor shall assist the security manager by updating end-of-day security checklists and rosters in coordination with the security manager, conducting and reporting weekly Random Anti-terrorism Measures (RAM), supporting security inspections, identifies deficiencies in the controlled area security and coordinates solutions with the security manager and site ops/infrastructure team.

     

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